State of Georgia Roleplay (SOGRP) Privacy Policy

Effective Date: 06/12/2024

State of Georgia Roleplay (SOGRP) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines the types of data we collect, how it is used, and your rights regarding your information. By participating in SOGRP, you agree to the terms outlined below.

1. Information We Collect

1.1 Personal Information

We may collect the following personal information from users during registration, application, or participation:

  • Account Details: Username, email address, and unique identifiers (e.g., Discord IDs, Roblox usernames).
  • Demographic Information: Age, timezone, and location (if voluntarily provided).
  • Application Data: Responses provided during community or departmental application processes.

1.2 Non-Personal Information

We may collect the following non-identifiable data:

  • IP addresses for security purposes.
  • Browser type and version.
  • Device type and operating system.
  • Gameplay and roleplay statistics (e.g., session duration, department involvement).

1.3 Community Interactions

We may record or store the following information:

  • Text and voice communications on Discord, in-game chats, or forums.
  • Submitted media (e.g., screenshots, videos, and roleplay logs).

2. How We Use Your Information

2.1 Operational Purposes

  • To manage community membership, verify identities, and assign roles.
  • To process applications for community departments.
  • To maintain records of roleplay scenarios and enforce community rules.

2.2 Improving User Experience

  • To enhance the quality of services and features based on user feedback and analytics.
  • To monitor and resolve technical issues.

2.3 Enforcement and Security

  • To detect and prevent rule violations, cheating, or unauthorized access.
  • To ensure compliance with our Terms of Service.

2.4 Communication

  • To provide updates on community events, announcements, and policy changes.
  • To respond to inquiries or support requests.

3. How We Share Your Information

3.1 Internal Use

Your information is accessible only to authorized SOGRP staff for the purposes outlined above.

3.2 Third-Party Platforms

SOGRP uses third-party platforms (e.g., Discord, Roblox) to facilitate operations. These platforms have their own privacy policies, and we encourage you to review them.

3.3 Legal Requirements

We may disclose information if required by law or if we believe such action is necessary to:

  • Comply with legal obligations.
  • Protect the rights, safety, and property of SOGRP or its members.

4. Data Security

4.1 Protection Measures

  • Data is stored on secure servers and protected by administrative, technical, and physical safeguards.
  • Only authorized staff members have access to personal data.

4.2 No Absolute Security Guarantee

While we strive to protect your information, no system is entirely secure. By participating in SOGRP, you acknowledge and accept this risk.

5. Data Retention

  • We retain personal data as long as you remain an active member of SOGRP.
  • Inactive accounts may be deleted after [insert retention period, e.g., 12 months] unless otherwise requested.
  • Logs of rule violations and disciplinary actions may be retained indefinitely for enforcement purposes.

6. Your Rights

6.1 Access and Review

You may request a copy of the personal data we have collected about you.

6.2 Correction

You may request corrections to inaccurate or incomplete data.

6.3 Deletion

You may request the deletion of your personal data, subject to the following:

  • Some data (e.g., disciplinary records) may be retained for enforcement and security purposes.
  • Deleting essential data may result in the termination of your membership.

6.4 Objection to Processing

You may object to certain types of data processing, such as receiving non-essential communications.

6.5 How to Exercise Your Rights

To exercise these rights, contact us at [Insert Email Address] or through our Discord server.

7. Cookies and Tracking

SOGRP may use cookies or similar technologies to enhance your experience, such as:

  • Session cookies for authentication.
  • Analytics cookies to monitor user behavior and improve services.
    You can manage cookie preferences through your browser settings.

8. Third-Party Links

Our website, Discord server, or other platforms may contain links to third-party sites. SOGRP is not responsible for the privacy practices or content of these external websites.

9. Changes to This Privacy Policy

SOGRP reserves the right to update this Privacy Policy at any time. Significant changes will be announced on our website or Discord server. Continued participation in the community after updates constitutes acceptance of the revised policy.

10. Contact Information

If you have questions or concerns about this Privacy Policy or the way your data is handled, please contact us:

  • Email: [Insert Email Address]
  • Discord Server: [Insert Invite Link]

By joining and participating in SOGRP, you acknowledge that you have read, understood, and agreed to this Privacy Policy.